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Coding News and Updates

November 8, 2021
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11/29/2021

Coding Edit Needed in Some Cases  

Some payers have implemented a coding edit that will require that an appropriate modifier is appended to receive separate payment for Evaluation and Management (E/M) services (eg, 99213, 99393) when billed with COVID-19 immunization administration. Based on coding logic for other immunization administration services, modifier 25 on the E/M would be used only to indicate a significant, separately identifiable E/M service on the same day as another service, such as COVID-19 immunization administration. 

See the UHC Smart Edit CVEDN here


10/29/2021

New Janssen Booster Code Released 

On October 29, a new code was released for the booster dose of the Janssen vaccine. Read more here


9/3/2021

AMA Updates 2021 E/M Guideline 

The AMA released an Errata and Technical Correction update on September 3. View the file here


4/25/2021

Update to the April 2021 AAP Pediatric Coding Newsletter

An update has been made to an example presented in the article “Coding for Adolescent Substance Use Screening.” The updated paragraph appears below.

The pediatrician reports codes 99394 and 96160 linked to diagnosis code Z00.129 (encounter for routine child health examination without abnormal findings). If abnormal findings are noted during the preventive medicine service, the physician reports code Z00.121 (encounter for routine child health examination with abnormal findings) and another code to report the abnormal findings. If the payer requires it, also link code 96160 to diagnosis code Z13.39 (encounter for screening examination for other mental health and behavioral disorders).


2/22/2021

Update to the February 2021 AAP Pediatric Coding Newsletter

The February 2021 article “Tips: Office Evaluation and Management Documentation” included the following tip for documenting time-based office and other outpatient evaluation and management services.

Time must be documented for time-based services. When selecting office E/M service codes based on time, documentation must include the total time spent by the physician or other qualified health care professional (QHP) on the date of the encounter as well as description of the activities directed to the individual patient during that time (eg, reviewing history, performing examination, counseling, ordering tests, completing documentation, coordinating care by other health care professionals). Do not include time spent by clinical staff or other QHPs who may not report E/M services. Please do note that third-party payers may have additional criteria regarding the acceptable level of documentation detail and should be contacted for their specifications, including delineations of both face-to-face and non-face-to-face time.

This tip may be seen as implying that more than typical encounter documentation of the service provided and statement of total time spent on the date of the encounter are required. This was not the intent of the tip referenced above, please see the revised tip below.

Time must be documented for time-based services. When selecting office E/M service codes based on time, documentation must include the total time spent by the physician or other qualified health care professional (QHP) on the date of the encounter. For instance, after the basic encounter has been documented (history, examination, tests ordered, data reviewed, and assessment and plan), the total physician time spent on the date of the encounter is added to the documentation. This may be a statement such as “My total time directed to this patient today was 25 minutes.” or may be a time field completed within the electronic health record. Do not include time spent by clinical staff or other QHPs who may not report E/M services.


1/25/2021

Update to the December 2020 AAP Pediatric Coding Newsletter

An update has been made to the article “2021 Office Evaluation and Management Questions Answered.” The answer to question 2 under “Questions About Medical Decision-making” has been revised and appears below. 

No. The instructions for MDM selection state, “Ordering a test is included in the category of test result(s) and the review of the test result is part of the encounter and not a subsequent encounter.” Each unique test, as described by a single CPT code, is counted once toward the amount and/or complexity of data to be reviewed and analyzed. However, count each review of a unique test result toward the required combination of data to meet Category 1 in the CPT level of MDM table. Do not count tests that you perform and separately report in determining your level of MDM (ie, count only tests performed by an external source). Separately report each test performed with the appropriate CPT code; choosing to not report a test code to increase your level of MDM would be inappropriate.


1/20/2021

Updates to the AAP Pediatric Coding Newsletter

Multiple updates have been made to AAP Pediatric Coding Newsletter issues published between January 2020 and November 2020. Please click here to view them in their entirety.



1/7/2021

Updates to AAP Coding Products

Multiple updates have been made to Coding for Pediatrics 2021Pediatric Office-Based Evaluation and Management Coding: 2021 Revisions, and Pediatric Evaluation and Management: Coding Quick Reference Card 2021. Please click on each publication title to view updates. 


12/10/2020

New ICD-10 Codes Related to COVID-19 Released

As a result of the ongoing public health emergency, International Classification of Diseases, 10th Revision, Clinical Modification (ICD-10-CM) broke from its regular release schedule to release 6 new codes related to severe acute respiratory syndrome coronavirus 2 (SARS-CoV-2)/coronavirus disease 2019 (COVID-19). The following codes go into effect on January 1, 2021: 

  • Contact with and (suspected) exposure to COVID-19 (Z20.822)
  • Encounter for screening for COVID-19 (Z11.52)
  • Personal history of COVID-19 (Z86.16
  • Multisystem inflammatory syndrome (MIS) (M35.81
  • Other specified systemic involvement of connective tissue (M35.89)
  • Pneumonia due to COVID-19 (J12.82)

For more details on how to report these codes, please refer to https://downloads.aap.org/AAP/PDF/COVID%202020.pdf.
The official ICD-10-CM release can be found at https://www.cdc.gov/nchs/data/icd/Announcement-New-ICD-code-for-coronavirus-19-508.pdf.


12/4/2020

Important: A Change Affecting Coding for Many Evaluation and Management Services

Please note this important correction to previously published information regarding code changes for 2021.

Our editors have been advised that under the Current Procedural Terminology (CPT®) 2021 guidelines for all evaluation and management (E/M) services, the order or review of tests that are performed during an encounter and separately reported by the physician or other qualified health care professional are not counted in determination of the level of medical decision-making (MDM) for the E/M service.

The American Medical Association has further clarified that this guideline applies to any test or study for which a separate CPT code may be reported, including laboratory tests. Previous understanding was that if a test or service was valued to include physician work, the ordering and reviewing were already counted under the specific code that would be reported for the interpretation and report. To also count this toward MDM would be double-dipping. Previous understanding was that those services without physician work (eg, laboratory tests, assessments using a standardized instrument) should be counted in determining the level of MDM for services in 2021. American Academy of Pediatrics (AAP) publication errata related to this change will be posted to the websites for AAP Pediatric Coding Newsletter™ (https://publications.aap.org/codingnews),  Coding for Pediatrics 2021 (www.aap.org/cfp), and AAP Publishing Errata (www.aap.org/errata).

What does this mean for you?

For any E/M service provided in 2021 for which code selection includes determining a level of MDM (eg, consultations, office visits), you will not count the order and/or review of tests that you perform and can separately report in the determination of the level of MDM. This pertains to E/M codes that are selected based on meeting 2 or 3 of the 3 key components (ie, history, examination, and MDM) or the level of MDM alone (ie, 99202–99205, 99212–99215). Always separately report the code for tests performed in conjunction with an E/M service, when applicable. It would be inappropriate to choose not to report the code for a test and instead count the test toward the level of MDM to increase the level of E/M service reported.

Please disregard any current or previously published information that indicates tests performed during the encounter may be included in the determination of the level of MDM.

Where can I find the official guidelines?

In your 2021 CPT reference, look to the Evaluation and Management Guidelines section titled “Guidelines Common to All E/M Services” and the subsection titled “Services Reported Separately.” This subsection includes the following guidance: “The actual performance and/or interpretation of diagnostic tests/studies during a patient encounter are not included in determining the levels of E/M services when reported separately. Physician performance of diagnostic tests/studies for which specific CPT codes are available may be reported separately, in addition to the appropriate E/M code.”

The AAP is here to help!

If you have additional questions about this information, please contact the AAP Coding Hotline by submitting the contact form here.


7/21/2020
Did COVID-19 Reveal Your Practice Needs a Checkup?

The COVID-19 pandemic has had a lasting effect on many physicians. With all that has taken place, how is your practice's financial health? Click here for strategies to evaluate its impact on your practice. 

4/8/2020
COVID-19 Resources

A list of available AAP resources related to COVID-19 has been added to the Coding Resources section of this site. 

3/31/2020
COVID-19 Coding Webinar Available

A new AAP webinar titled "Coding During the COVID-19 Pandemic" is now available and can be accessed free of charge. The webinar addresses navigating rapidly evolving ICD-10-CM and CPT coding for telemedicine, telehealth, and COVID-19 diagnoses and procedures in this unprecedented time.  

View the webinar at https://youtu.be/aGeyBlX5p-Q

3/18/2020
Coding for COVID-19

The introduction of COVID-19 into the United States has produced an influx of patients into the health care system. While knowing how to diagnose and treat these patients is vital, being able to appropriately code this information for data tracking and payment is also important.

The American Academy of Pediatrics is here to support you as you implement new policies and practices. Please click here for the AAP's continuously updated COVID-19 coding information. 

8/31/2020
Correction: September 2020 Issue 

We have made a correction in "Office E/M 2021: Level 3 Visits" in the September 2020 edition of the AAP Pediatric Coding Newsletter. The examples of risk in the Low-Complexity Medical Decision-making table have been corrected. To view the updated article, click here

2/13/2020
An Important Acronym: RBRVS

The Resource-Based Relative Value Scale (RBRVS) is the Medicare physician fee schedule. Even though the typical Medicare beneficiary is not a child, 77% of public and private payers, including Medicaid programs, have adopted components of Medicare RBRVS to pay physicians, while others are exploring its implementation. 

The RBRVS Brochure has been a mainstay of online educational resources for more than 20 years, yet it has not always been easy to find on the American Academy of Pediatrics website. We recently made it more discoverable by posting it on its own landing page, along with its supplemental RBRVS Conversion Spreadsheet. You can find it here. 

11/8/2019
Correction: "You Code It! Focus on Medical Decision-making"

We have made a correction to Table 3 in the article "You Code It! Focus on Medical Decision-making" in the September 2019 edition of the AAP Pediatric Coding Newsletter. Two points were incorrectly entered for a decision to obtain old records and/or obtain history from someone other than the patient. Only one point should be entered in that row. This did not affect the related "You Code It! Answers: Focus on Medical Decision-making." To view the corrected article, click here

9/23/2019
Correction: "Flu Season 2019-2020: Is Your Coding Prepared?"

We have made two corrections to Table 1 in the article "Flu Season 2019-2020: Is Your Coding Prepared?" in the August 2019 edition of the AAP Pediatric Coding Newsletter. Under code 90672, the manufacturer of FluMist Quadrivalent has been updated to AstraZeneca. Under code 90682, the brand Flublok has been updated to Flublok Quadrivalent. To view the corrected article, click here

7/29/2019
Correction: March 2019 You Code It! Scenario 

We have made a correction to Table 1 in the article "You Code It! Answers: What's Wrong with These Claims?" in the March 2019 edition of the AAP Pediatric Coding Newsletter. Code 90461 has been removed from the table and a second unit of 90460 has been added. To view the corrected article, click here

 

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